The Role:

   An exciting new opportunity has arisen for a Team Assistant in the Legal & Risk team to provide strong administrative and secretarial support to the teams based across the London and Glasgow offices. This position requires wide and varied skills and will frequently involve duties of a confidential nature.  

 Key responsibilities will include:

• Set up and maintain accurate and up to date management information databases in relation to key department information and documents, including, databases on claims, contracts, anti money laundering, risk and insurance requirements.
• Review monitor and make recommendations on improving the quality of information and implementing any necessary changes on management information databases.
• Set up and manage database of all policies and procedures owned by the team as well as ‘lessons learned’ database of business trends.
• Maintain and issue monthly Legal & Risk costs reports to Finance.
• Assist with setting up a team filing and storage protocol.
• Set up and maintain Legal & Risk intranet site and assist the team with away days, team events and the roll-out of an annual Legal & Risk training plan. 
• Arrange all internal and external meetings and prepare agendas and other supporting documentation.
• Update legal templates and ensure they are uploaded for general use by the business.
• Ensure that all new joiners complete Information Security Online Training.
• Attend meetings and take minutes or notes as required and follow up on action points.
• Arrange all travel and accommodation requirements and monitor and retain records of expenses.
• Provide administrative assistance to ad hoc team projects.

The Candidate:

·       Possess excellent planning and organisational skills.

·       Have good interpersonal and communication skills.

·       Possess a sound understanding of best practice within an office environment.

·       Demonstrate attention to detail, accuracy and initiative.

·       Be flexible and proactive.

·       Have a high degree of confidentiality and discretion with a strong sense of integrity.

·       Be able and willing to learn new systems/processes/procedures.

·       Be a good team player with a “hands on” approach.

·       Leadership qualities demonstrated in terms of being a role model and in creative thinking.

·       Able to work autonomously.

Qualifications and Experience:

·         Be educated to A-level standard / equivalent, or with comparable experience.

·         Previous experience within an administration or related role.

·         Experience of working in a large commercial law firm or in-house environment would be advantageous.

·         Experience of assisting with project management or work of a similar nature.

·         Possess a sound understanding of best practice within an office environment.

·         Be fully proficient with the Internet, Word 2007, Excel, PowerPoint and Outlook and be able to keep up to date with these and any other software packages as used by the Firm.

Reward & Support

Hymans Robertson prides itself in offering a refreshing, stimulating work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely makes a difference. Candidates can expect a highly competitive salary and comprehensive benefits package, including full study support where applicable. The firm is committed to the personal and career development of all employees and this position offers excellent growth potential within a dynamic and growing organisation.

 Further information on Hymans Robertson and our range of services is available at www.hymans.co.uk

 For further information or to submit an application contact:- recruitment@hymans.co.uk

 The closing date for applications is Friday 12^th February 2010